2. Manufacturing Orders

Manufacturing Orders are the core of any production process. This section is a detailed guide to manage them efficiently.

Sara Rendon

Last Update 2 個月前

From the JIKKO Management interface, you can access all created orders by clicking on the 'modules' section in the left sidebar. Once there, all the main information for each one will be listed. You will be able to view the number, description, route and assigned BOM (Bill of Materials), target quantity to be produced, and status of all orders.

Remember that you can quickly find an order by entering its number in the search bar at the top.

When selecting a specific order, you will have access to all its detailed information. Likewise, you can view any associated production and waste batches, if applicable.

For all released or completed orders, you can find additional information at the bottom of the screen. By clicking on the associated batches, you can access the visual progress of different operations and obtain, for each one, records of quantities, material consumption, and costs.

Create a new manufacturing order

By clicking on the 'New Order' button on the main page, you will access the order creation form. Here, you will be prompted to enter information related to the type of article to be manufactured, the quantity, the corresponding route, and BOM (Bill of Materials). Add more details to release it to production.

Fields of the manufacturing order

Update a manufacturing order

Whenever a manufacturing order is in the Draft, Created, or Validated state, you can modify its information by clicking the "Edit Order" button on the order detail page. Once it is released or completed, you won't be able to make changes to its information.

Manufacturing order status

Delete a manufacturing order

From the order detail page, you can delete it by clicking the "Delete Order" button. Once you confirm the removal, the order will disappear from the list, and you won't be able to reverse this action or access its information.

Special cases

Order documents

For every manufacturing order, you have access to its attached documents. These could be reports, technical data sheets, process specifications, work instructions, or any other files pertinent to the production of the order. To view them, just click on the 'View Documents' button on the order detail page.

You can also add new documents or delete existing ones using the direct link to the MDM. Remember that you can upload them directly from your files or by attaching a URL.

Additional Information

From the master data management section, you will be able to create additional fields to the manufacturing order, to enhance the information available in your production process.

To do this, just access the "Other" section in the MDM in the left sidebar. From the "Manufacturing order fields" option, you can create a new one by specifying its name, type, and description.

Finally, you can add this additional information to all previously created orders. By clicking the "Edit Order" button on the detail page of each one, you will find the "Additional Fields" option where all created fields will be displayed.

Remember that you can only add this additional information if the order is in Draft, Created, or Validated status, as you won't be able to modify the order once it has been released.

Likewise, on the detail page of each order, you can review the entered additional information by clicking the "View Extra Fields" button.

Order split

When creating an order, you have the option to divide it into multiple manufacturing batches. Each batch consists of a specific portion of the total order, allowing for independent management. This approach enhances precise control over allocated resources. In other words, a specific quantity of the order is manufactured in each batch, and all batches follow the same route and BOM.

To split the order, you just need to click on the 'Split Order' button in the order creation form. There, you can divide it into equal parts by indicating the number of batches you want to create. The system automatically generates the quantity to be manufactured in each batch.

You can also divide the order into different parts. The system will prompt you to enter the number of batches you want to create and the quantity to be manufactured in each one. Remember that the sum of these quantities must be equal to the total quantity to be manufactured in the order.

Lastly, you can access detailed information for each batch at the bottom of the order detail page. Here, you can find the batch number assigned by the system, the quantity, the last work center and operation it was in, and the status for each one.

Remember that you can select a batch to track its visual progress and gather more detailed insights into material consumption and associated costs for each operation.

Multiple orders

From the order creation button, you can generate multiple orders simultaneously. This function reduces manual data entry by creating multiple identical orders at the same time, preventing potential errors and significantly streamlining the information input process.

To carry out this action, expand the dropdown menu by clicking the arrow next to the "New order" button in the list of orders. By selecting the "Multiple Orders" option, you will access the order creation form. In this form, the first mandatory field will prompt you to enter the quantity of orders you want to generate. The system will automatically assign a number to each of them.

Then, you can fill in the remaining fields of the order, and by clicking the "Save Order" button, all of them will be created and recorded in the system's order list.

Remember that despite being created simultaneously, each order can be managed independently in the system, without any connection to the others.

Grouped orders

The manufacturing of certain products involves the consumption of other semi-finished goods. In this way, to guarantee the availability of these components, you can generate simultaneously a manufacturing order for both the finished product and the required semi-finished materials, using the grouped orders functionality.

To carry out this action, expand the dropdown menu by clicking the arrow next to the "New order" button in the list of orders. By selecting the "Grouped Orders" option, you will access the order creation form. Fill in the mandatory fields and save the order. This will also generate all the additional orders necessary to manufacture the required semi-finished products.

The manufacturing orders linked of the semi-finished products will be automatically generated with the required quantity to produce the finished product. These orders will appear consecutively in the orders list.

Additionally, you have the option to activate the order linking button in the creation form, to automatically link them together.

Link Orders

This functionality allows you to link multiple orders that need to be carried out consecutively. This way, an order for a finished article can be related to the ones enabling the production of the semi-finished products it requires.

Orders are automatically linked by enabling the "Link Orders" option from the grouped orders form mentioned in the previous article, or directly from the order editing form. By clicking on the "Edit Order" button on the detail page of each one, you will find the "Link Orders" option, from which you can select all the orders that will act as predecessors to this one.

Upon accessing the detail page of a specific order, you can verify its predecessors and successors by clicking on the "View Linked Orders" button.

The described process enables the finished product order to be activated at the first operation only when the production of the associated predecessor order has started. This will directly impact order planning, prioritizing the manufacturing of all semi-finished items first to ensure material availability for the production of finished products.

To identify orders that remain blocked due to this restriction, navigate to the corresponding work center, click on "Start", and proceed to the batch selection page. Once there, access the "Restricted Batches" section and locate the batch number of the order.

Remember that all orders must be manually released independently, regardless of whether they are linked or not.

Orders for semifinished goods from existing orders

After creating an order, from the detail page, you can check the availability of the required materials. By clicking the "Material availability" button, a list of all materials, along with the required quantities based on the number of units to be produced and the assigned Bill of Materials (BOM), will be displayed. Additionally, you will find relevant information regarding the availability of these materials in the inventory.

If any of the listed materials are of the semi-finished type, you have the option to generate a manufacturing order for it, directly from this section. By clicking on the arrow next to the material's name, a simplified order creation form will be displayed. You only need to assign a number, set the target quantity to be produced, specify the requested and confirmed shipping dates, select the route, and the Bill of Materials (BOM). Upon clicking the "Create Order" button, it will typically appear in the list of orders. 

Override material availability

Usually, the release of a manufacturing order depends of the material availability in the inventory. This process ensures that necessary resources for production are available at all times. However, the system provides the option to override material availability to release orders for production, even when the quantity of material in the inventory is insufficient to complete them. This offers flexibility to manage orders in exceptional circumstances, meet critical deadlines, or adapt to unforeseen changes. Nevertheless, precautions should be taken when using this functionality, to avoid negative impacts on production planning and resource consumption traceability.

To enable or disable this option, adjust the settings in the MDM located in the left sidebar. In the "Inventory" module from the "Inventory Management" section, you can modify the status of the "Mandatory Confirm Consumption Releasing Order" variable, allowing or preventing the release of orders when material availability is insufficient in the inventory.

When this option is enabled, the "Override Material Availability" button will appear in the "material availability" list on the order detail page. After confirming this action, the order will be released for production even if the required material is not available in the inventory.

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